Axiata Group Berhad - Annual Report 2016

Axiata Group Berhad | Annual Report 2016

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ADMINISTRATIVE NOTES FOR

25TH ANNUAL GENERAL MEETING

Day & Date

: Friday, 26 May 2017

Time

: 3.00 p.m.

Venue

: Grand Ballroom, 1st Floor, Sime Darby Convention Centre (SDCC), 1A Jalan Bukit Kiara 1, 60000 Kuala Lumpur, Malaysia

GPS Coordinates & Position : N3 08.297 E101 38.916. A location map of SDCC is shown overleaf

PARKING

Kindly park your vehicle at the SDCC car park. Parking is complimentary but limited due to ongoing construction at the previous open space parking area.

We will provide on-site traffic control but please plan accordingly and allocate extra time.

REGISTRATION

1. Registration will start at 12.00 noon. at the foyer of the meeting hall and will end at the time directed by the Chairman. There will be signages to the

registration area and you will have to queue for registration.

2. Please produce your original Identity Card (IC) at the registration counter for verification. Please make sure your IC is returned to you thereafter.

3. Upon verification, you are required to write your name and sign the Attendance List placed on the registration counter.

4. You will be given 1) an identification wristband 2) a food redemption coupon and 3) a personalized passcode slip. You are only allowed to enter the

meeting hall if you are wearing the identification wristband. Please retain the personalized passcode slip for voting. There will be no replacement in the

event you lose or misplace any one of the aforesaid items (1) to (3).

If you are attending the Annual General Meeting as shareholder as well as proxy, you will be registered only once and will be given items (1) to (3) once.

6. No individual will be allowed to register on behalf of another individual even with the original IC of that other individual.

7. The registration counter will handle only verification of identity and registration.

After registration, please vacate the registration area immediately.

FOOD AND BEVERAGE

With the food redemption coupon, please proceed to collect your food pack in the refreshment hall as indicated by signages.

Coffee and tea will be served in the refreshment hall before the commencement of the Annual General Meeting. Free flow of plain water will be provided

at the foyer of the meeting hall throughout the Annual General Meeting.

HELP DESK

Please proceed to the Help Desk located in the foyer of the meeting hall for any clarification or queries.

2. The Help Desk will also handle revocation of proxy’s appointment.

ENTITLEMENTS TO ATTEND, SPEAK AND VOTE

Only a Depositor registered in the Register of Members/Record of Depositors and whose name appears in the Register of Members/Record of Depositors as

at 17 May 2017 shall be entitled to attend, speak and vote at the Annual General Meeting or appoint proxies to attend, speak and vote on his/her behalf in

respect of the number of shares registered in his/her name at that time.

PROXY

1. If you are a member of the Company, you are entitled to appoint not more than two (2) proxies to exercise all or any of your rights to attend and vote

at the Annual General Meeting. If you are unable to attend the Annual General Meeting and wish to appoint a proxy to attend and vote on your behalf,

please submit your Proxy Form in accordance with the notes and instructions printed therein.

2. If you wish to attend the Annual General Meeting yourself, please do not submit any Proxy Form. You will not be allowed to attend the Annual General

Meeting together with a proxy appointed by you.

3. If you have submitted your Proxy Form prior to the Annual General Meeting and subsequently decided to attend the Annual General Meeting yourself,

please proceed to the Help Desk to revoke the appointment of your proxy.

4. If you wish to submit your Proxy Form by facsimile, please fax to the office of the Share Registrar, Tricor Investor & Issuing House Services Sdn Bhd at

Fax No.

+603-2783 9222

no later than 25 May 2017 at 3.00 p.m. Please also ensure that the original Proxy Form is deposited at the office of the Share

Registrar, Tricor Investor & Issuing House Services Sdn Bhd at Unit 32-01, Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South, No. 8,

Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia or its Customer Service Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3, Bangsar South, No.

8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia no later than 25 May 2017 at 3.00 p.m.

CORPORATE MEMBER

Any corporate member who wishes to appoint a representative instead of a proxy to attend the Annual General Meeting should submit the original certificate

of appointment under the seal of the corporation to the office of the Share Registrar at any time before the time appointed for holding the Annual General

Meeting or to the registration staff on the day of the Annual General Meeting.

AGM INFORMATION